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WEST SIDE ALLIANCE

SOCCER CLUB

COACH PER DIEM

Calculating Coach Travel Expenses

 WSA Coaches Travel Expenses Schedule for 2015-16

It is very important for the team to PAY THE COACH BEFORE DEPARTURE of any traveling tournament.  The expectation is that the coach should not be out any “out of pocket” expenses for travel, lodging, or food.  These monies should be collected per player by the team as part of the team’s tournament “entry fee” expenses (divide total cost among number of players on team).  IT IS REQUIRED TO COLLECT WELL IN ADVANCE FOR TRAVEL EVENTS and to collect "installments" at 4 different times of the year to cover all "travel" and "team" expenses (see WSA Managers page and team budget spreadsheet).   Please communicate closely with your coach on all tournament schedules and events so that you can “plan” for travel expenses.  Please use the following schedule for determining coach’s travel expenses:

CALCULATING COACH TRAVEL EXPENSES 

1)    The team will cover the coach’s entire motel/hotel expense.  It is expected that the team will reserve the room, secure payment methods with the motel/hotel on the coach’s behalf before departure, and supply the coach with the confirmation number required at check-in.  The expenses should only include “cost of the room” and no extra fees such as phone usage, internet connections, etc…

2)    The team will pay the coach 30 cents per mile (teams may pay the IRS rate if they wish to).   Miles calculated should include the “round trip".  If the team chooses to fly, the team is expected to handle the coach’s roundtrip airline ticket and rental car expenses. 

3)    The coach’s per diem is assigned as $25 per day, or $8 per meal.  For each “full day” that the coach is with the team $25 should be allotted.  

      Teams with same gender coaches are expected to "share" in travel expenses.  The team should calculate the standard expense, and multiply by no more than 1.5 to arrive at the final expense for the team.  

If you have any questions on the above policy please contact Roger Bush, WSA Director of Coaching. 

NOTES: 

WHEN TEAMS TRAVEL TO EVENTS WHERE THE COACH IS COACHING MORE THAN ONE WSA TEAM THEN EXPENSES CAN BE SHARED BETWEEN TEAMS.  It is always preferred that coach’s travel expenses be paid in cash.  

Make sure your coach plans to drive before you pay his mileage. IF YOUR COACH DOES NOT PLAN TO DRIVE THE TEAM SHOULD NOT PAY THE COACH MILEAGE. 

PLEASE MAKE SURE YOUR COACH HAS TRAVEL EXPENSE MONEY IN HAND BEFORE LEAVING FOR THE TOURNAMENT.

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